Jobs and Careers

• Proven ability to manage multiple administrative tasks with exceptional organisational skills
• Excellent communication skills, with the ability to build positive relationships with students and staff in a professional manner
• Full time, ongoing role based in Launceston

About the opportunity

Bring your education expertise and organisational talent to a role where you’ll make a real difference for students and staff. As an Administration Officer within the Seafaring & Maritime Operations (SMO) team, you’ll play a key role in supporting Higher Education short courses and program administration. From enrolment through to certification, you’ll ensure every step of the student journey runs smoothly, delivering high-quality training outcomes and an exceptional experience.

This is a dynamic role requiring attention to detail, strong communication skills, and a solid understanding of Higher Education and VET frameworks to maintain compliance with regulatory standards. If you’re proactive, organised, and passionate about supporting learners, this is your opportunity to contribute to student success.

What you’ll do:

• Coordinate and review Higher Education short course enrolments.
• Assist with course administration tasks including processing enrolments, assessing eligibility, creating student files, and managing TAGS book coordination.
• Support Higher Education examination processes and short course delivery.
• Provide professional, timely assistance to students and staff, ensuring compliance and accuracy.
• Maintain electronic files and databases and prepare induction materials and learner resources.

What we’re looking for:

• Experience in the education sector with strong administrative and organisational skills.
• Excellent communication and interpersonal skills to support students and collaborate with staff.
• Proficiency in software packages and databases, including VET Student Management Systems.
• Knowledge of Higher Education and VET requirements (or ability to learn quickly).
• Ability to work independently and as part of a team in a fast-paced environment.

Salary details

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success profile.
• For further information about this position, please contact Jess Rice, CSMO Training and Compliance Manager, Jess.Rice@utas.edu.au  
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• Please refer to the attached Position Description Below for full details.

 Position Description - Administration Officer - 502098.pdf

Applications close Thursday 22nd January 2026, 11.55pm * please note this is an immediate opportunity and interviews will be conducted shortly after the advertising period has closed.

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.