Jobs and Careers

• Proven strong administrative and organisational skills to manage multiple tasks and deadlines efficiently
• Excellent communication and interpersonal skills to provide clear guidance and support to students and collaborate effectively with staff
• Full time, ongoing role based in Launceston

About the opportunity

Join us as an Administration Officer and play a vital role in guiding students through their learning journey - from enrolment to certification. As part of the Seafaring & Maritime Operations (SMO) Administration Team, you’ll provide end-to-end support for both Higher Education and Vocational Education and Training (VET) students. Your work will ensure every step runs smoothly, delivering high-quality training outcomes and an exceptional student experience.

This role is diverse and dynamic, requiring attention to detail and a strong understanding of Higher Education and VET frameworks to maintain compliance with regulatory standards. If you’re organised, proactive, and passionate about supporting learners, this is your opportunity to make a difference.

What you’ll do:

• Deliver professional, timely assistance to current and prospective students by providing accurate course information and guidance in line with compliance requirements.
• Respond effectively to incoming enquiries regarding training courses, ensuring clarity and adherence to regulatory standards.
• Manage end-to-end course administration, including processing enrolments, verifying student eligibility, creating and maintaining student files, and supporting compliance obligations.
• Accurately record results, confirm completions, and coordinate the issuance of certificates in accordance with quality and regulatory frameworks.
• Provide reception and front-line support as required, ensuring all interactions are professional, accurate, and compliant with institutional and regulatory requirements.

What we’re looking for:

• Completion of Year 12 or an equivalent of relevant experience and/or education and training.
• High level of proficiency in using a range of software packages and databases.
• Experience and knowledge of Vocational Education and Training Student Management Systems
• Understanding and knowledge of Higher Educational and Vocational Education and Training requirements or the ability to gain the knowledge.
• Excellent communication and interpersonal skills and the demonstrated ability to communicate effectively to a large range of people and organisations at all levels.
• Demonstrated administrative, organisational and problem-solving skills with a particular emphasis on attention to details.

Salary details

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success profile.
• For further information about this position, please contact Jess Rice, CSMO Training and Compliance Manager, Jess.Rice@utas.edu.au  
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• Please refer to the attached Position Description Below for full details.

 Position Description - Administration Officer - 502099.pdf

Applications close Thursday 22nd 2026, 11.55pm * please note this is an immediate opportunity and interviews will be conducted shortly after the advertising period has closed.

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.