Jobs and Careers

• Provide administrative support for student placements, timetables, and assessments
• Deliver accurate and timely advice to students, academics, and clinicians across Tasmania
• Full time, ongoing role based in Hobart

About the opportunity

The Administration Officer – Medicine is an integral part of the School of Medicine Administration Team to provide seamless administrative support to a range of stakeholders with a focus on efficient, lean and responsive advice and guidance to support the operations of the Tasmanian School of Medicine’s Learning and Teaching programs and events.

The position will be responsible for creating effective relationships working with internal and external health stakeholders to ensure a seamless program delivery. The position will be involved in core administrative responsibilities across the School, including clinical rotations compliance, student placements, timetabling, examinations and assessments to meet School deadlines. This will involve providing high level advice and guidance to staff, students, and external stakeholders in areas including administration, policy, procedures and external regulatory compliance requirements.

What you’ll do:

• Complete a broad range of administrative duties to assist in the delivery of all programs within the Hobart Clinical School. 
• Deliver exceptional service to students, academics, visiting clinicians and patient partners, while identifying and implementing continuous improvement.
• Use University systems to provide accurate course and policy advice to staff and students.
• Work with administration teams across schools to support the delivery of consistent Statewide teaching.
• Participate in relevant meetings, committees and working parties as directed by the Team Leader.

­What we’re looking for:

• Demonstrated organisational and administrative skills with accuracy, efficiency, attention to detail and with minimal supervision.
• Strong interpersonal and negotiation skills to build effective relationships and work collaboratively.
• Skilled in a range of software applications, including word-processing, spreadsheet, database, presentation software, email and the internet as a resource.
• Excellent customer service with experience in focusing on and understanding client needs.
• Well-developed oral and written communication skills including the ability to draft correspondence and prepare minutes and reports. 

Salary details

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success profile criteria.
• For further information about this position, please contact Tshering Lhamo, Team Leader, Hobart Clinical School, tshering.lhamo@utas.edu.au or 03 6226 3580.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• Please refer to the attached Position Description Below for full details.

 Position Description - 501669 - Administration Officer - Medicine.pdf

Applications close Sunday, 23 November 2025, 11.55pm

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.