Jobs and Careers

• Demonstrated ability to provide seamless administrative support
• Join a networked and customer focused team of skilled professionals
• Part time position (0.6 FTE) Based in Hobart 

About the opportunity

The Administrative Officer provides frontline service, in a regional, networked and customer focused team, in a fast paced, high-volume environment, delivering critical, day-to-day service-related activities for the University

As a member of the Operations and Administration team, the Administrative Officer provides seamless administrative and customer service delivery, particularly focused on contributing efficient, lean and responsive processes to support the day-to-day operations of Academic Units in the College of Arts, Law and Education (CALE).

You will need to be a team player that can build effective relationships. Strong organisation skills will assist you to work on multiple tasks at any one time. Taking initiative and effective prioritising is key to how you operate and will be second nature to you.   Communicating with stakeholders by phone, online and in person will complement your work across multiple systems, including our service management system (Help Hub).

What you’ll do:

• Maintain an understanding of current policies and procedures, and provide proactive, accurate, and solutions focused advice and enquiry management.
• Support the service requirements of the Academic Units in a consistent manner by contributing to the development and implementation of Standard Operating Procedures and proficient use of approved University systems (e.g. Help Hub).
• Actively contributes to a superior service culture enhancing awareness and contribution of the team.  Identify opportunities to improve service delivery; develop specialist expertise to lead key processes or initiatives within your role.
• Provide support to internal communications and events as directed, including interacting with students, their supporters and members of the public to professionally represent UTAS.
• This position requires relevant work-related experience in the Performing Arts industry and will provide administrative support to the learning and teaching program in areas including but not limited to audition scheduling, timetabling, examinations and other arts, administrative processes and tasks crucial to the efficient and effective running of the performing arts program.

What we’re looking for:

• Demonstrated commitment to customer service excellence and proactively contribute to the continuous improvement of systems, processes and procedures.
• Excellent interpersonal, resilience, communication and influencing skills with a positive can-do attitude that enhance an ability to communicate effectively with a broad range of people.
• Proven ability to work in a collaborative team environment and demonstrated capacity to act independently within established guidelines.
• Exceptional organisational skills and a demonstrated ability to perform tasks with a high degree of accuracy, with a commitment to maintaining confidentiality, using discretion and sound judgement.
• A high level of computer literacy, including competence in the Microsoft 365 suite, and experience with other database operations.

Salary details

Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 pro rata comprising base salary within the range of $73,814 to $78,195 pro rata plus 17% superannuation.

How to Apply

• To apply online, please submit your CV and a 1–2-page cover letter addressing the Role-Specific Skills, Knowledge, and Experience outlined in the position description.
• For further information about this position, please contact Lee-ann Nazzari Team Leader, leeann.nazzari@utas.edu.au or (03) 6226 7302.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 501146 -Administration Officer.pdf

Applications close Sunday, 3 August 2025, 11.55pm

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.