Jobs and Careers

• Responsible for University gift processing and administration
• Facilitating prompt and courteous responses to donor enquiries as the first contact
• Full time, fixed term position (Until December 2025), based in Launceston or Hobart

About the opportunity

The University of Tasmania is building a vision of a place-based University with a mission to enhance the intellectual, economic, social, and cultural future of Tasmania, and from Tasmania contribute to the world in areas of distinctive advantage. The University recognises that achieving this vision is dependent on the people we employ as well as creating a people-centred University that is values-based, relational, diverse, and development-focused.

The Advancement Office manages relationships and builds support through our inspirational network of alumni and friends, as well as our local, national and international communities, for the advancement and benefit of the University in its mission to address some of Tasmania’s and the world’s greatest challenges.

The Gifts and Data Officer is responsible for University gift processing and administration, as well as providing support for event registrations, and data queries, with a scope to improve procedures and processes for better service outcomes. As the first point of contact for donor enquiries, this role is responsible for responding to queries with care and professionalism. The role has a particular responsibility for accurately processing and maintaining the records, processes and systems for funds received by the donor community and ensure they receive timely and appropriate acknowledgement. The incumbent will also ensure the database is updated accurately and perform interrogations to assist with donor pipeline research and regular advancement programs. In addition, working collaboratively with other members of the Advancement team, the incumbent will be required to assist with data management, reporting and analytics as required by the Manager, Advancement Services.

What you’ll do:

• Process and manage financial transactions for the Advancement Office including establishing recurring gift payments; recording and banking of all funds; preparing and processing funding transfers; raising; sending and monitoring receipt of gift pledges; creating receipts for tax-deductibility for each gift as well as end of financial year receipting for recurring donors
• Oversee functions of the Advancement office CRM (Raiser’s Edge) in relations to data and gift entry, highlighting and advising on any issues of data irregularity or incomplete data capture
• Create and maintain donor records and act as a first-point contact for the Advancement Office, ensuring best practice standards are established and maintained.
• Develop and maintain standard and customised queries, exports and reports of donor, alumni and stakeholder records and support colleagues with import functions when necessary
• Create tailored electronic direct mail (EDMs) to communicate with friends, donors, and the wider University community.

What we’re looking for:

• A degree in a relevant discipline or a demonstrated equivalent combination of experience, education and training.
• Demonstrable oral, written, and interpersonal skills and the ability to communicate and work effectively with a range of people (including volunteers) and organisations.
• An individual who acts with timeliness, initiative, integrity and professionalism and has a demonstrated ability to contribute positively and work harmoniously in a team environment.
• Exceptional levels of customer care and attention to detail; experience in prioritising differing work requirements combined with strong organisational skills who can independently handle multiple tasks and functions under pressure.
• Demonstrated information technology skills, with competence using a range of computer software packages, including CRM (i.e.,Raiser’s Edge), Finance systems, Excel, PowerPoint.

Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $102,190 comprising base salary within the range of $80,869 to $90,312 plus 17% superannuation.

How to Apply

• This vacancy is being advertised internally only in the first instance to current staff.
• In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success profile criteria.
• For further information about this position, please contact Sanja Profirovic, Manager Advancement Services,   sanja.profirovic@utas.edu.au or 03 6226 8304.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 Position Description -501121 -Gifts and Data Officer.pdf

Applications close Wednesday, 18 June 2025, 11.55pm

To be eligible for this position, you are required to have Australian or New Zealand citizenship, permanent residency or a current valid visa that allows you to fulfil the requirements of this role.