Jobs and Careers

Executive Officer, CODES

• Supporting CODES with expert admin and travel coordination
• Enabling research and teaching through streamlined operations
• Full time, 1 year Fixed-Term role based in Hobart 

About the opportunity

The Executive Officer is an integral part of the CODES administration team and works under the general direction of the Director - CODES. The key purpose of the position is to provide efficient, lean and responsive administrative support for the delivery of CODES’ postgraduate teaching and research activities.

The position will be responsible for creating and maintaining effective relationships with internal and external stakeholders to support the efficient delivery of research projects (including higher degree by research candidates) and postgraduate coursework teaching. The primary focus and responsibility of this role is the efficient and effective coordination, administration, and compliance management of travel undertaken by members of CODES, including relevant student and volunteer travel.

What you’ll do:

• Provide broad administrative assistance and advice to CODES staff, students, visitors, and volunteers.
• Work proactively and collaboratively with the College Services and School of Natural Sciences office teams to facilitate clear communication and ensure the implementation and operation of relevant School procedures and policies within CODES (and where relevant) Earth Sciences.
• Provide knowledgeable advice and direction, monitor regulatory compliance, and coordinate and/or administer all CODES travel activity.
• Continuously review, make recommendations, and implement risk management improvements to CODES/Earth Sciences travel related procedures to grow efficiencies and compliance with School, College, and University level policy and procedure.
• Receive and respond to general enquiries directed to CODES.
• Undertake other duties as reasonably assigned by the line manager.­

What we’re looking for:

• Completion of relevant experience and/or education/training.
• Advanced administrative support skills with ability to recognise and accurately prioritise work, use discretion, and apply sound judgement.
• Well-developed digital skills, with advanced word processing, spreadsheeting, email, and internet software competencies.
• Excellent written and oral communication skills
• An ability to work independently within established guidelines while using initiative and judgement.

Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $102,190 comprising base salary within the range of $78,210 to $87,342 plus 17% superannuation.

How to Apply

• This vacancy is being advertised internally only in the first instance to current staff.
• In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
• For further information about this position, please contact David Cooke, Director - CODES, D.Cooke@utas.edu.au
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 Position Description - 501063 - Executive Officer, CODES.pdf

Applications close Friday, 23 May 2025, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.