Jobs and Careers

Executive Assistant 

• Provide diary management for the Deputy Vice-Chancellor (Research)
• Ensure the development and implementation of specialist projects
• Full time, Ongoing role based in Hobart

About the opportunity

The Office of the Deputy Vice-Chancellor for Research is looking for a professional and adaptive Executive Assistant to join their team.

The Executive Assistant will undertake a range of duties both independently and as part of a larger team to support the work of the Research Division.

You will be responsible for various administrative duties including diary management for the Deputy Vice-Chancellor, event planning, portfolio communication, and divisional support for finance and people processes.

As our new Executive Assistant, you will be a detail-oriented people person who loves building relationships and working towards a common goal.  You will naturally demonstrate initiative and be able to identify areas for improvement within the portfolio, using problem-solving skills to address these or judgement to elevate as necessary.

This role is for internal university employees only and is a great opportunity to take the next step in your career.

The University of Tasmania acknowledges the palawa/pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

What you’ll do:

• Diary management and travel planning for the Deputy Vice-Chancellor (Research).
• Project and event support, coordination, organisation and communication.
• Coordinate safety, wellbeing and inclusion, diversity and equity initiatives and activities.
• Support the University’s Digital Workspace administration and activities.
• Maintaining the Research Division intranet pages ensuring consistent presentation and current content on external facing web pages.
• Fostering and enhancing effective communication within the Research Division.

­What we’re looking for:

• Skilled in use of Microsoft Office suite, including PowerPoint and Excel.
• Experience working in a high-pressure environment.
• Minimum Cert IV level qualification with extensive relevant experience in a similar position.

 Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $102,190 comprising base salary within the range of $78,210 to $87,342 plus 17% superannuation.

How to Apply

• This vacancy is being advertised internally only in the first instance to current staff.
• This is an immediate vacancy interviews to be conducted the week starting the 16th December with candidates to know the outcome of interviews no later than 20th December 2024. Estimated start date early February.
• In submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the role specific skills, knowledge and experience
• For further information about this position, please contact Trudi Steedman - Advisor, Office of the Deputy Vice- Chancellor Research on T.Steedman@utas.edu.au or 03 6226 8576.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 Position Description - 500218 - Executive Assistant.pdf

Applications close Sunday, 15th December 2024, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.