Jobs and Careers

Clinic Operations Coordinator 

• Support the administrative operations of our highly successful Psychology Clinics
• Contribute to improving the mental health outcomes of Tasmanians
• Ongoing Full-time based in Hobart

About the opportunity

We are seeking to appoint a Clinic Operations Coordinator in the School of Psychological Sciences part of the College of Health and Medicine. Our School is growing the mental health work force for Tasmania. We offer undergraduate degrees in psychological sciences and counselling, and postgraduate degrees in clinical and professional psychology and counselling. The School has expanded our program, making training pathways for psychologists accessible across the state. We are seeking a dynamic Clinic Operations Coordinator to support the administrative running of our highly successful Psychology Clinics based in Hobart.

The Clinic Operations Coordinator is an exciting opportunity to work and support a group of highly passionate academics and students who are actively contributing to improving the mental health outcomes of Tasmanians. The role will actively support the operations of the Clinic including coordinating the payment process, supporting the onboarding of new students and staff, basic reporting of data, supporting internal and external compliance requirements and actively contribute to the design and improvement of business processes.

What you’ll do:

• Provide coordination of clinic activities including space allocation and working closely with Clinic reception on the management of appointments to ensure strong and timely student and patient outcomes.
• Provide high level coordination support for the onboarding of new students and staff in the Clinics.
• Working closely with the Business Manager and Finance, coordinate accounts receivable for the Clinics through Titanium Schedule® and Best Practice.
• Assist with the development, implementation and maintenance of Clinic procedures, School, and College reporting and compliance requirements.
• Support with marketing and community engagement of the Clinics through coordination of mailouts.­

What we’re looking for:

• Completion of Diploma level qualification in a relevant area or an equivalent combination of relevant experience and/or education/training.
• Excellent communication and interpersonal skills with the ability to interact effectively with a range of people.
• Strong organisational skills with the ability to plan and organise to ensure timely completion of all tasks, manage competing deadlines, exercise sound judgement, and maintain confidentiality in a sensitive work environment.
• Practical experience with a range of computer software packages, including word processing, spreadsheets, database, and zoom/and or Microsoft Teams platforms. 
• Experience in a healthcare or educational setting would be highly desirable or the ability to demonstrate the specific needs working in this setting would require.

Salary details

Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $99,698 comprising base salary within the range of $76,302 to $85,212 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
• For further information about this position, please contact Tamara Zimmerli, Business Manager, tamara.mcconnon@utas.edu.au or 03 6226 1064.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 Position Description - 499948 - Clinic Operations Coordinator.pdf

Applications close Thursday 2 May 2024, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.