Administration Officer
Apply now Job no: 502118 Work type: Full time Location: Hobart Categories: Administration
Provide exceptional reception and front-line support
Manage a range of administrative tasks with efficiency and accuracy
Full time, ongoing role based in Hobart
About the opportunity
The Menzies Institute for Medical Research (Menzies) is seeking an Administration Officer to provide high-quality clinic operations support. The Administration Officer will support the activities of Menzies clinics by delivering a broad range of clinic reception and operational support including communications, appointment scheduling, record and referral management and appointment billing.
What you’ll do:
Deliver responsive, professional, and customer-focused service to staff.
Develop and maintain relationships with clients, research participants, clinicians, researchers, staff and other stakeholders.
Reception and administrative support, including scheduling, check-in, billing, data entry, records management, and correspondence.
Contribute to improvement initiatives enhancing clinic workflows, customer experience and operational efficiency.
Assist with creating, maintaining and adherence to Standard Operating Procedures.
What we’re looking for:
Completion of a Certificate IV/Diploma level qualification, or an equivalent combination of experience or training.
Strong administrative skills and experience with a range of software applications, including clinic management software.
Demonstrated commitment to the continuous improvement of systems, processes, and procedures.
Exceptional organisational and prioritisation skills with strong attention to detail.
Effective interpersonal and communication skills, with the ability to work as part of a team and independently.
Tasmanian Working with Vulnerable People registration.
Salary details
Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.
How to Apply
To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile.
For further information about this position, please contact Jennifer Rayner, Manager - Clinical Research Facility, j.c.rayner@utas.edu.au or +61 3 6226 4758.
Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
Please refer to the attached Position Description Below for full details.
Position Description - 502118 - Administration Officer.pdf
Applications close Wednesday, 28 January 2026, 11.55pm
The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.
As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.
To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.
Advertised: 13 Jan 2026 Applications close: 28 Jan 2026
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