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Business & Operations Coordinator

Apply now Job no: 498400
Work type: Full time
Location: Launceston
Categories: Management, Project Management & Support

Business & Operations Coordinator 

  • Full time ongoing position
  • Based in Launceston
  • Support operational effectiveness, financial sustainability and continuous improvement

A specialist institute of the University of Tasmania, the Australian Maritime College (AMC) is a leading dual-sector maritime institute that is highly acclaimed for undertaking industry focused applied research, education and training in the areas of seafaring, maritime and logistics management, and maritime engineering. Teaching and training include courses ranging from VET certificates to doctoral programs. AMC is arranged into teaching and research centres. The main campus location is at Newnham with training centres at Beauty Point and Bell Bay.

The Opportunity

As our new Business & Operations Coordinator, you will work collaboratively with the AMC General Manager to ensure the efficient operational delivery and financial sustainability of AMC. In conjunction with the University financial services team, you will be responsible for the development and monitoring of budgets and forecasts and periodical financial reporting to the AMC Executive Leadership Team (ELT).

The Business & Operations Coordinator facilitates the implementation and monitoring of operational performance in accordance with strategic plans, objectives and KPIs. In this role, they will demonstrate a high degree of knowledge and institutional sensitivity in the provision of operational and financial advice and support to the AMC ELT.

As the Institute lead in the area of Lean principles and methodology, the Business & Operations Coordinator supports the AMC General Manager and the College of Science & Engineering (CoSE) Director of Operations to drive continuous improvement in systems and processes relating to sustainability, operations, infrastructure and facilities, risk and safety and wellbeing in order to improve the overall performance of the College and Academic Unit.

The Business & Operations Coordinator will prepare reports, correspondence, and other documentation communicating often complex ideas or concepts; and provides guidance and advice on institutional governance frameworks, policy, and procedure. The Business & Operations Coordinator is responsible for administering AMC’s compliance with external, University, and College planning, review, and reporting schedules.

Key Accountabilities:

  • Support the AMC General Manager, AMC Principal and Executive Leadership Team to administer the day-to-day operations of the Institute.
  • Seek and drive continuous improvement through the optimisation, re-design and delivery of contemporary administrative operational processes, and practices.
  • Support the facilitation of and undertake collation and dissemination of information within the Institute to enable timely and accurate information sharing and build trust and decision-making capacity.
  • Under the broad direction of the AMC General Manager, collate, develop, interpret, monitor, and report on Institute level operational, financial and strategic plans.
  • Build, manage and coordinate effective working relationships (internal and external), with a particular focus on College Services, identifying and developing opportunities to enhance communications, and improve service provision.

­Your Application

To be successful in the role, your application will need to demonstrate:

  • A combination of education, training, and experience commensurate with the requirements of the position.
  • Qualification and/or relevant experience in business and accounting concepts are highly desirable.
  • Proven senior level administration experience within a complex business environment including reporting, analytical and communication/presentation skills.
  • Excellent interpersonal, communication, and relationship management skills, including the capability to effectively liaise with all levels of the organisation and to work in a flexible and collaborative manner towards effective delivery of successful outcomes.
  • Strong analytical and problem-solving skills with a demonstrated ability to devise creative and effective solutions and plans for a range of stakeholders.

Remuneration

Appointment to this role will be at HEO 8 and will have a total remuneration package of up to $139,269 comprising base salary within the range of $104,688 to $119,034 plus 17% superannuation.

COVID-19 Update:

The University of Tasmania recognises that this is critical for the workforce at the University to protect the safety of our workforce and vulnerable Tasmanians.

Applicants for this role must be prepared to provide evidence of Covid-19 vaccination as a condition of employment.

How to Apply

  • Please refer to the attached Position Description below for full details.
  • To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
  • For further information about this position, please contact Gregory Truloff, General Manager AMC, Gregory.Truloff@utas.edu.au or (03) 6324 9330.
  • Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.

Download File PD-498400-Business and Operations CoordinatorAMC.pdf

Applications close Wednesday, 8 February 2023, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.

Advertised: Tasmania Daylight Time
Applications close: Tasmania Daylight Time

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