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Executive Officer, Academic Operations Learning and Teaching

Apply now Job no: 497361
Work type: Full time
Location: Hobart
Categories: Management

Executive Officer, Academic Operations Learning and Teaching

  • Full time, Fixed term (12 months)
  • Based in Hobart
  • Play a key role as a member of the Tasmanian School of Medicine’s senior management team.

The Tasmanian School of Medicine has a proud history of excellence in teaching and research for over 50 years. The School is also vitally important for the Tasmanian community, working closely with the local health system and providing medical, paramedic and postgraduate education to produce excellent practitioners and future health leaders.

The Opportunity

As the Executive Officer, Academic Operations Learning and Teaching you will work under the broad direction of the School Business Manager and the Associate Head, Learning & Teaching to advise on and guide the preparation and delivery of learning and teaching programs within the Tasmanian School of Medicine. The role will be responsible for leading numerous State-wide and inter-state multi-disciplinary teams for a diverse range of operational activities supporting all aspects of program delivery and assessments, results coordination and activity reporting to the Tasmanian School of Medicine and College of Health and Medicine.

Working with other senior College of Health and Medicine Learning and Teaching staff, you will be required to manage support for and provide advice on student results, university examination and results policies and procedures and reporting for Assessors meetings in liaison with Associate Head, Learning & Teaching. The role participates as a member of the Tasmanian School of Medicine’s senior management team and is responsible for supporting the strategic direction of the School programs and business plans in alignment with College of Health and Medicine and University goals. Drawing on a sound understanding of Learning and Teaching systems you are also required to provide high level analysis, support and solutions to ensure the quality of output and efficiency of processes is maintained.

As the successful candidate, you will be responsible for building and maintaining a strong client relationship with hub services and departments to negotiate and resolve conflicts to ensure optimal outcomes for timetabling sequencing, examination requirements and teaching space utilisation.

Key Accountabilities:

  • Provide high level advice, guidance and make recommendations to the Business Manager and Associate Head, Learning and Teaching in relation to university compliance, policies, quality and process improvement on a wide range of operational Learning and Teaching activities.
  • Provide efficient and effective client focussed program administration support across all relevant campuses. This includes leading the Tasmanian School of Medicine administration of student management processes that are not supported by Student Services.
  • Oversee the management of the Tasmanian School of Medicine semester requirements in regard to coordination and production of exam papers and results. This includes liaising with the Exams Office and School Academics to ensure deadlines are met.
  • Review and enhance policy, guidelines and procedures working with key stakeholders to ensure a seamless and connected delivery of services to students and staff.
  • Oversee the production, archival and security processes of official student documentation, including exam papers and results, ensuring the ongoing monitoring and review of audit processes, document storage and security controls in line with instructions from the university’s Record’s Office.

Your Application

To be successful in the role, your application will need to demonstrate;

  • A relevant degree or post graduate qualification with subsequent relevant work experience or an equivalent combination of relevant experience and/or education/training.
  • Leadership ability with experience in the management of staff or teams delivering complex administrative and technical functions including the capacity to implement workplace change, negotiate and monitor performance standards.
  • Ability to provide leadership in the development of strategic and operational plans, policies and procedures and in driving improvement.
  • Experience in leading and supervising staff within a continually changing environment including the capacity to motivate and provide guidance to numerous multi-disciplinary teams in a high-pressure environment.
  • Excellent organisational skills and a demonstrated capacity to act independently within established guidelines, using discretion, confidentiality and sound judgment.


Appointment to this role will be at HEO 7 and will have a total remuneration package of up to $114,674 comprising base salary within the range of $89,171 to $98,012 plus 17% superannuation.

COVID-19 Update:

The University of Tasmania recognises that this is critical for the workforce at the University to protect the safety of our workforce and vulnerable Tasmanians.

Applicants for this role must be prepared to provide evidence of Covid-19 vaccination as a condition of employment.

How to Apply

  • To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
  • For further information about this position, please contact Elizabeth Lamond, Business Manager, or (03) 6226 6466
  • Please visit for our guide to applying and details on the recruitment process.

Applications close Tuesday, 31 May 2022, 11.55pm

Download File PD - Executive Officer Academic Operations L&T.pdf

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.

Advertised: Tasmania Standard Time
Applications close: Tasmania Standard Time

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